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Introduction:

In SharePoint Online, Users are unable to view audit logs of their documents or folders that they have access to. To see this information, the user would need to ask an Audit-level user to run a report from the Microsoft Security and Compliance Center. This can be very time consuming.

The Audit History for SharePoint Menu makes it easy to view an item’s audit history right from the SharePoint menu.

This guide explains how to set up ECM Insight’s "Audit History for SharePoint Menu" solution. With this app, you can directly view your document's' Audit History in SharePoint Online.

What you'll learn:

• How to deploy the Audit History for SharePoint Menu app in your SharePoint Online environment.

Prerequisites:

Below is a general list of pre-requisites you want to have ready in order to get started. This will help you move smoothly through the actual implementation.

• You have successfully configured Audit Vault for M365 for your organization and your Microsoft 365 Tenant.
• Microsoft 365 Global Administrator or SharePoint Administrator account for your organization

Deploy the Audit History for SharePoint Menu App:

Microsoft AppSource

1. Navigate to the Audit History for SharePoint Menu AppSource page.
2. Click the “Get it now” button.
3. Sign in with your existing Microsoft Account.
   • Note: Your Account must have Global Administrator or SharePoint Administrator access to install and deploy via Microsoft AppSource.
   • Click “Get it now” to continue.
4. Microsoft will redirect you to Microsoft 365 and the SharePoint App Catalog page.
   • Click "Add to Apps Site" button.
   • You will be prompted to confirm and grant access to the App.
     • Leave the default setting of "enable this app and add it to all sites" enabled.
   • Click "Add".
     • You will be prompted to approve access so this app works as designed.
       • Click "Go to API access page"
       • The API access page is display, under "Organization-wide" select each request by highlighting it, and then click Approve. A summary page is opened, click "Approve".
5. Return to the SharePoint App Catalog page which should already be open from step 4.
   • The Audit History for SharePoint Menu solution should show as "Added and the message "Good news – all sites in your organization can use this app now will be displayed.

Congratulations! The Audit History for SharePoint Menu App has been successfully deployed.

Note: There is a slight delay for when new audit log entry is available to be displayed based on your processing frequency settings specified in Audit Vault for M365. For example, if you have this set to 30-minute processing frequency, then it could take up to 30-minutes before the latest Audit History logs are available to be displayed. For awareness the last process time is always displayed in the SharePoint Audit History page that is displayed to the Users.

Permissions:

By default, in order to see the Audit History page results the current signed-in Microsoft 365 User must minimally have “SharePoint View/Read access” to the SharePoint Item. This means if a User does not have “View/Read Access” to an Item in SharePoint - they cannot access the Item’s corresponding “Audit History” page.

If your organization prefers to prevent regular Microsoft 365 Users from accessing the Audit History page results when they have “SharePoint View/Read access” you may instead restrict access to requiring Users to be part of the Audit Vault’s “Tenant Viewer” role. This would require the User to be a member of the Tenant’s Viewer Role or higher in Audit Vault for M365 in order to see the page.

In order to manage this setting, you need minimally Audit Vault for M365 Tenant Administrator role access. You may then manage this setting for your Tenant from within Audit Vault for M365 > Tenant > SharePoint Page > Edit SharePoint Audit History Page settings.

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